Exhibitors
The Safeskies Australia Conferences Incorporated Executive Committee invites you to participate in Safeskies 2009. An important part of Safeskies 2009 will be the Exhibitions, located in the Gallery and Atrium at Hyatt Hotel Canberra. The Exhibition will be open for the duration of the Conference and will be the meeting place where Morning and Afternoon tea will be served.
The Safeskies Conference has been held biennially since 1993 and has been growing steadily over the years attracting 300+ delegates from a wide cross section of the aviation industry from Australia and overseas. In making a commitment to exhibit at the Conference, your company will be assured of high profile exposure amongst the aviation industry.
To secure a booth at the Conference, complete the application form and forward it to:
The Conference Secretariat
Conference Logistics
PO Box 6150
Kingston ACT 2604
Telephone: +61 2 6281 6624
For further information about the exhibition, please contact Conference Logistics on +61 2 6281 6624 or email conference@conlog.com.au.
Key Benefits to your Company by Exhibiting
Exhibiting is a very cost‐effective way to reach your target market. Some of the many benefits for
your company include:
• A chance to promote and maintain brand awareness
• Demonstrate new products
• Increase business potential
• Enhance company profile
• Support the industry
Those Attending
This Conference will be an important forum of interest to the aviation policy makers, government departments, academic and private sector aviators and operators of airports.
Promotion of the Conference and Exhibition
Safeskies 2009 will be advertised throughout Australia and overseas by way of:
• Direct mail‐ distribution of a number of promotional flyers
• The Safeskies 2009 website
• Promotion at other industry related conferences/meetings
• Advertising in industry‐related magazines and newspapers
Exhibitor Stand Package
| Dimensions: | 3m x 2m |
| Walls: | 2.4 metre high panels. Only Velcro, thumbtacks or pushpins can be used to attach display items to wall. |
| Name & Fascia: | Names using vinyl‐cut lettering onto a white background, with names on all open sides. |
| Company Name: | One company name per stand in computer cut vinyl standard style letters (uppercase lettering on a white background) |
| Lights & Power: | 2 x 150 watt track lights are provided to each booth, along with one double outlet, 4 amp capacity power point. |
| Conference Kit: | One per exhibitor booth including name badges for two representatives, delegate listing, sponsors advertising and conference program/handbook. |
| Delegate Listing: | Subject to privacy legislation, Name, Organisation and State details of all delegates attending the Conference will be made available to sponsors and exhibitors. |
| Catering: | Morning/afternoon tea and lunch for two representatives each day. |
| Cost: | $2,750 (inc G.S.T) per 3m x 2m booth |
Exhibition Details
The Conference Exhibition will be held in the Gallery and the Atrium, ground floor, Hyatt Hotel Canberra. The floor plan had been designed to ensure good visibility and access to all stands. Maximum traffic flow will be encouraged by the placement of catering stations at key points in the exhibition areas for morning and afternoon teas as well as by constant referral. Morning/afternoon tea and lunches are provided to all delegates attending the Conference.
Exhibition Hours
Wednesday 7th October 8.30am - 5.00pm
Thursday 8th October 8.30am - 4.00pm
Bump‐in/Bump‐out times
Bump‐in: Wednesday 7th October 2009
Bump‐out: Thursday 8th October 2009
How to Book
Early booking is necessary, as space is limited and booths will be allocated strictly in order of the
date, deposit payments and application to exhibit forms are received. In order to confirm your
exhibition space, we require the application to exhibit form and fifty percent (50%) deposit payment
made. The balance of payment will be required by 28th August 2009.
Cheques should be made payable to Safeskies and forwarded to the Conference Secretariat:
Conference Logistics
PO Box 6150
Kingston ACT 2604
General Information for Exhibitors
Accommodation
Block bookings have been made at the Hyatt Hotel Canberra and a number of properties near the Conference venue. You can book accommodation directly with the Hotels using a booking code. Please refer to the accommodaiton page for more information
Car Parking
Undercover valet car parking at the Hyatt Hotel Canberra is available for hotel at $25.00 per night per vehicle. To access undercover parking, contact Concierge. Alternatively, there are up to 200 external car parks surrounding the hotel which are available on a complimentary basis. Please observe the appropriate parking zones.
Insurance
Exhibitors are strongly advised to insure goods during transit and while on display, against damage/loss, however caused, as well as public liability. Exhibitors should note that to ensure valuable items are not left an exhibition stand overnight. In addition the exhibitor acknowledges the Safeskies Australia Conference Incorporated, Conference Logistics and SBX do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain liability, business interruption and property damage insurance covering such loss by an exhibitor.
Exhibition Participants
Participation in the exhibition does not imply any endorsement or approval by Safeskies Australia Conferences Incorporated. Safeskies Australia Conferences Incorporated takes no responsibility in relation to displays, products, representations or promotional material of the participants. Safeskies Australia Conferences Incorporated had not assessed, endorsed or approved any display, product, representation or promotional material.
Liability Waiver
Safeskies Australia Conference Incorporated, Conference Logistics, Hyatt Hotel Canberra and SBX will not be liable for injuries to any person or damage to property owned or controlled by exhibitors. Regarding claims for damages or injuries that may arise from or be in any way connected with exhibitor occupation or display space, the exhibitor agrees to defend indemnity and hold the Safeskies Conference Executive Committee and the Conference Organiser harmless against all such claims. The exhibitor agrees to insure itself at its own expense against property loss or damage and against liability or personal injury for property damage.