Sponsorship & Exhibition

	Gold $15,000	Silver $10,000	Bronze $5,000	Minor $2,000
Acknowledged at the opening/closing sessions and at appropriate times throughout the conference
Logo on the conference website with link to the company’s website
Logo to be displayed on the sponsors slide at the conference
Logo in all printed, web and email marketing material
Company banner displayed near the registration desk for the duration of the conference
Advertisement in Conference Handbook (artwork to be supplied by sponsor)	Full Page B&W	½ Page B&W	¼ Page B&W
Company profile and logo included in the Conference Handbook
Exhibition booth in a prominent location in the exhibition area including: 3m x 3m velcro compatible shell scheme booth company name on the fascia board one skirted trestle table two chairs 1 x 4amp power outlet 2 x spotlights	1
Conference registrations including lunches, morning and afternoon tea, welcome reception ticket, conference dinner ticket and the opportunity to participate in sessions.	3	2	1
Opportunity to provide satchel inserts for inclusion in the conference satchel	(up to 3 inserts)	(up to 2 inserts)	(1 insert)	(1 insert)
Delegate list distributed after the conference and subject to privacy laws

ADDITIONAL OPPORTUNITIES

INTERNET CAFE (1 ONLY)	$7,700
The Internet Cafe will be located in the exhibition area and it will house two computers and a printer offering access to the internet and email for conference delegates and a barista serving espresso coffee. Two internet terminals with the home page set to your website Acknowledgement as a sponsor in the conference handbook Two free-standing banners to be located within the internet cafe area (banners to be supplied by sponsor) Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
CONFERENCE SATCHELS (1 ONLY)	$5,500
Two full registrations (including the welcome reception and conference dinner) Company name/logo on all conference satchels Acknowledgement as a sponsor in the conference handbook Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Acknowledgment in all plenary session on sponsors slide Logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
INTERNATIONAL KEYNOTE SPEAKER	sponsor to cover speakers costs
There is the opportunity to sponsor the conference keynote speaker, providing assistance with their travel and accommodation. Naming rights to the sponsored keynote’s session Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
WELCOME RECEPTION (1 ONLY)	$6,600
Five complimentary tickets to the welcome reception Opportunity to display company banners in the welcome reception area Verbal acknowledgement of sponsorship at the welcome reception Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage Opportunity for company representative to welcome delegates at the reception (3 minutes) Opportunity to give gift bags to all delegates as they leave the welcome reception Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
DINNER SPONSOR (1 ONLY)	$11,000
This is an opportunity for a sponsor to host the conference dinner to be held at the War Memorial. Exclusive naming rights to the conference dinner Logo will be prominently displayed on conference dinner menus Opportunity to make a welcome speech at the conference dinner (maximum of 5 minutes) Company banner prominently displayed at the dinner (provided by sponsor) Two complimentary tickets to the conference dinner One full conference registration (including the welcome reception and conference dinner) Logo on conference website with a link to your homepage Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
PROMOTIONAL ITEM (1 ONLY)	sponsor to cover speakers costs
Your choice of promotional item handed to each delegate as they register on the first day of the Conference Corporate Branding of the promotional item (corporate colours and logo) Acknowledgement as a sponsor in the conference handbook Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
LANYARDS	$4,400
Company name/logo printed on lanyards (single colour print) Company acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Company logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
CONFERENCE NOTEPADS AND PENS	sponsor to supply notepads and pens
Pads and pens to be placed in the conference satchels Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage
SATCHEL INSERT	$550
Opportunity to place a flyer in the conference satchels
ADVERTISING in CONFERENCE HANDBOOK
A4 page monochrome advertisement in conference handbook ½ A4 page monochrome advertisement in conference handbook ¼ A4 page monochrome advertisement in conference handbook	$1,100 $660 $440

TAILORED PACKAGES
We would be delighted to assist in the development of a tailored package for your company if none of the listed opportunities suit your promotional activities. Please contact the Conference Secretariat to discuss.

EXHIBITION PACKAGES

EXHIBITION BOOTH	$2,200
One full conference registration (including the welcome reception and conference dinner) 150 company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided post-conference (in accordance with the Privacy Legislation Act 2001) One exhibition booth for the duration of the conference including: 3m x 3m velcro compatible shell scheme booth company name on the fascia board one skirted trestle table two chairs 1 x 4amp power outlet 2 x spotlights
EXHIBITION TABLE	$1,100
One full conference registration (including the welcome reception and conference dinner) 150 company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided post-conference (in accordance with the Privacy Legislation Act 2001) One trestle table booth for the duration of the conference including: company name on the fascia board two chairs
EXHIBITION STAFF REGISTRATIONS	$275
Please contact the conference secretariat by email or phone if you require additional exhibition staff registrations. This cost of an additional exhibition staff registration includes: Attendance at the welcome reception on 3 November Morning tea, lunch and afternoon tea from 4-5 November Name badge for registrant Note: Exhibition staff registrations do not include attendance at conference sessions or the conference dinner. Tickets to the conference dinner may be purchased separately from the Conference Secretariat.

GENERAL INFORMATION

All prices quoted are in Australian dollars and GST inclusive.

Sponsors will be informed of all deadlines for the provision of information or materials through regular email updates and the conference website. The deadlines for delivery or supply of materials, information or artwork are not negotiable. In the event that materials, information or artwork required by Conference Logistics are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded in this circumstance.

Due to the privacy legislation, the organisers cannot guarantee the inclusion of ALL participants’ names and contact details on the delegates list. Nor will the organisers provide an electronic copy of the delegates list.

The acceptance of the application shall be at the discretion of the organisers, and upon acceptance, becomes a contract. By completing and signing the application, the undersigned agrees to comply with, and be subject to, the terms and conditions contained in this document. The organisers reserve the right to refuse or deny any application.

TERMS & CONDITIONS

All sponsorships are non-exclusive and non-negotiable. Sponsorship will be allocated on receipt of the signed application form and deposit.

Application for sponsorship must be made in writing using the designated application form. . A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 30% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 3 September 2010. Applications received after 3 September 2010 must include full payment.

Cheques should be payable to the AELERT Conference and must be drawn by an Australian bank. All monies must be received prior to the event. No company will be listed as a sponsor or exhibitor in any conference material until full payment and an application form have been received by the organisers.

No exhibitor shall commence dismantling or packing product before the end of the final coffee break on the last day of the conference. It is the responsibility of each exhibitor to have material packed, identified and cleared for shipment by the closing of the conference registration desk. The organisers will not be held responsible for any items left behind.

The organisers, at its discretion, shall have the right to postpone or cancel the conference and shall be liable in no way for losses resulting from such delay or cancellation.

The organisers reserve the right to rearrange the floorplan and/or relocate any exhibit without notice. The organisers will not discount or refund for any facilities not used or required.

Cancellation Policy
In the event of cancellation, an administration fee of $550 will apply prior to 3 September 2010. No refunds on sponsorship will be made for cancellations received after this date. Refunds on exhibition booths will only occur if the booth is resold. Cancellations must be made in writing and forwarded to the Conference Secretariat.

Liability
Sponsors assume entire responsibility and hereby agree to protect, indemnify, defend and hold the Australasian Environmental Law Enforcement and Regulators Network and its employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines and attorney fees arising from or caused by the sponsor’s installation, removal, maintenance, occupancy or use of conference premises or a part thereof, excluding any such liability caused by the sole negligence of the venue, its employees and agents. The organisers will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the organiser will not be accountable for the level of commercial activity generated.

Insurance
All exhibitors are strongly urged to obtain insurance coverage against damage or loss and public liability insurance against injury to the person or property of others. Exhibition materials should be covered from the time they are shipped, through move-in, exhibit dates, move-out and until all materials have been received at the point of origin. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s display, equipment and other property brought upon the premises of the venue and shall indemnify and hold harmless the IBA from any and all such abuses, damages and claims.

Compliance
The exhibitor agrees to abide by and comply with the rules and regulations including any amendments that the organisers may make from time to time. The exhibitor further assumes all responsibility for compliance with all pertinent laws, ordinances, regulations and codes of duly authorised local, state and federal governing bodies concerning fire, safety and health as well as the rules and regulations of Rydges Lakeside.