Call for Abstracts

Abstract Guidelines

The presenting author will be required to register for the conference in order to ensure their abstract(s) are included in the oral/poster program. The deadline for presenting author registration is 13 August 2010 (which qualifies for early rate).
Only presenters will be listed in the program. All co‐authors will be included in the abstract section of the conference handbook. By submitting an abstract the author(s) agree to publishing of the abstract in the handbook and any other conference promotional material.
Authors will be notified of acceptance/rejection on 19 July 2010.
All abstracts are to be submitted online using the Online Abstract Submission Form. If you do not receive a confirmation email within 24 hours after submission, please contact the Conference Secretariat.
If you are unable to submit via the website or are experiencing difficulties please contact the Conference Secretariat.
Note: Abstracts submitted via fax, email or on disk/CD will not be accepted.

Abstract Layout

Abstracts MUST be submitted in MS Word format
It is the responsibility of the presenting author to ensure accuracy of content, spelling and presentation, as abstracts will be published exactly as submitted.
The entire abstract including title, author(s), affiliation, and text must not exceed 750 words.
Abstracts are to be text only. Tables, symbols and diagrams should not be included in the abstract.
Please include all author names and affiliations in the body of your abstract.

Selection Criteria
Abstracts will be selected by a peer review process. The selection criteria will be based on relevance, significance, quality, originality, clarity, and overall presentation. Submissions on common or similar topics will be grouped together for presentation by format (oral, poster).

Online Submission Procedure

The online submission process is as follows:

Step 1
Complete contact details for the presenting author. Please make sure you enter your email address correctly, since your Access Key and confirmation of the submitted abstract(s) will be sent to you by email. Once you have completed the necessary details, please click the “continue” button at the bottom of the page.

Step 2
The system will then require the following information about the abstract to be submitted:
Title: The abstract title should be in initial capital/lower case, not all capitals.
Presentation Type: Authors should state a preference for their presentation type (oral or poster) However, the Program Committee reserves the right to require authors to present their work in an alternate format.
Theme: please check the list of themes before submitting your abstract.
Authors & Affiliations: Co‐authors name & affiliation must be written in the boxes provided in the abstract submission form.
Biography: Please enter the biographical details of the PRESENTING AUTHOR to be used by the Chair of the session when introducing the speaker. The biography should be a maximum of 5 lines.
At the bottom of this page you can choose: if you want to enter more than one abstract, press “save & enter another”, if you want to submit one only abstract, press “save and continue”:

Step 3
On this page you will see a summary of your data. Check that all information is correct and if necessary you can make corrections by pressing “Edit”.

Step 4
Record your personal access key and press continue. This access key will allow you to submit a revised abstract if necessary, submit additional abstracts, and register for the convention.

Step 5
Acknowledgement page, please press continue.

Step 6
This is where you must “upload” your abstract submission. Please browse your system to find your file and then select it. You are then ready to upload the file for submission. As part of the upload procedure your abstract will be converted to an Adobe Acrobat PDF file. By using your personal Access Key, you will be able to access the "Speaker Zone".

Step 7
Confirmation of the upload will appear if it has been successful. The online abstract submission process is now complete and by pressing continue you will return to the convention website.

Speaker Zone

Should you wish to amend your abstract or submit another, please go to the "Speaker Zone" and enter your access key. This will then allow you to check to see if the upload was complete, submit a revised abstract, submit additional abstracts and also register for the convention. Amendments to abstracts will only be permitted until 17 May 2010.

Review of Submissions

All abstracts will be reviewed by members of the scientific committee. An abstract may be selected for oral or poster presentation (which may not necessarily be the preferred choice of the author), or it may be rejected. Confirmation of acceptance or rejection by the scientific committee will be emailed to the email address given during the abstract submission process. It is the responsibility of the submitting author to ensure they receive this email communication. If your email address changes after completing the Abstract Submission Form, be sure to advise your new email address to the convention organisers.

Registration

All presenters must register to attend the conference and are responsible for their own travel, accommodation and registration expenses. A condition of acceptance is that at least one author presents at the conference. All presenters need to register by 13 August 2010 (which qualifies for the early bird rate). Please note that submitting an abstract does not imply registering for AELERT 2010. To register, you must complete the online Registration Form.

Copyright Statement

The author/s reserve/s all propriety rights such as patent rights. The author/s retain the right to use all or part of this presentation in future works of their own, such as lectures, press releases, reviews or textbooks. The presenting author is responsible for obtaining evidence of copyright clearance/authority on any items subject to copyright, which are included in this presentation.

All accepted presentations will be reproduced in the conference handbook.